UC San Diego
RESEARCH ADMINISTRATOR 3
Extended Deadline: Fri 11/26/2021, thereafter Open Until Filled
Salary Range: $58,000 - $68,100 / Year
The Division of Biological Sciences is a large and complex division within Academic Affairs with four academic sections (department equivalents), Cell and Developmental Biology, Ecology, Behavior and Evolution, Molecular Biology, and Neurobiology, with a Shared Services Administration unit structure supporting the Dean, the Division and the four Sections/Departments. BioSci reflects broad foci in faculty research and in the academic programs offered by the Division. Our mission is to advance knowledge of basic biological sciences and apply our research discoveries in ways that improve human health, protect our environment and enrich our economy. We fulfill our mission every day by educating and preparing the next generation of scientists, physicians, medical researchers and educators for 21st century careers, and by increasing public understanding of biology and encouraging scientific discovery among K12 teachers and school children. To learn more about this vibrant center of scientific discovery refer to the division’s webpage at www.biology.ucsd.edu
The Research Administrator (RA) provides complex analytical and financial support to Principal Investigators (PIs) in the Division of Biological Sciences in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting from a variety of campus systems, including Kuali, UCPath, and Oracle Financial; and sub award/subcontract issuance and administration. Guides less experienced staff.
Type of Proposals: Highly complex proposals involving one or more of the following: multiple departments; multiple institutions (subawards); institutional cost-sharing; institutional commitment proposals; responsive to award agency proposal requirements (RFP, RFA, PA); numerous integrated projects; Program Project or Center applications, Laboratory Service Agreements (LSAs) and Contracts; extensive variety of agencies and number of awarding entities; significant and unique reporting requirements; equipment acquisition or fabrication; performance milestones.
Type of Awards: Funds managed will be for awards received as a result of submission of proposals described above. Type of Self-Supporting Activities: The self-supporting activities and research recharge operations are large and complex in nature (income > $500K). Contributions to Development of Policies and Procedures - Provide team leadership in the development of policies and procedures; approve or recommend for approval changes.
• We offer excellent benefits, staff development opportunities, and an inclusive and supportive work environment.
• Position offers a flexible schedule with Hybrid remote options available.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Experience working in a university or related environment. Strong ability to interpret and apply university policies and procedures regarding purchasing, return goods, travel, disbursements, inventory, and audits.
• Demonstrated proficiency in utilizing financial reporting tools, queries, and pivot tables.
• Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
• Thorough knowledge in OMB circulars such as Uniform Guidance, and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.
• Experience working with computer and information management systems. Strong computer skills in a PC environment using various business software programs (spreadsheets, word-processing, and databases) with ability to update and increase skills and knowledge as needed.
• Excellent interpersonal skills including tact, diplomacy and flexibility. Ability to work independently and/or in a team framework. Proven ability to work effectively with a diverse population, including faculty, staff, students and the business community.
• Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy and follow through.
• Working knowledge of or familiarity with other UCSD Core administrative computer systems, such as Kuali, UCPath, Concur, and Oracle Financial, preferred.
• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Occasional work on weekends and evenings as needed to meet time-sensitive deadlines.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
We merge disciplines and surpass expectations, empowering students to think creatively across boundaries, resulting in unimagined discoveries.