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Payroll Specialist

  • Thorlabs
  • Newton, New Jersey, USA
  • May 24, 2022
Full time Engineering

Job Description

Compile and record employee time and payroll data. Accurately issue pay to exempt and non-exempt employees by calculating earnings and deductions in accordance with established payroll practices and guidelines through Payroll Processing System.


Essential Job Functions include the following, but are not limited to:

  • Timely processing of payrolls for exempt and non-exempt employees.
  • Ensure accuracy of each payroll by reviewing various payroll reports, reconcile errors and maintain payroll records.
  • Perform actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary.
  • Review and process payroll adjustments, including vacation, sick, and other time off.
  • Ensure child support and garnishment orders have been answered timely and entered accurately into the payroll system.
  • Process employee deductions including W4 changes; direct deposit; and 401(k) loans.
  • Field and respond to payroll inquiries and resolves discrepancies as required.
  • Calculate and prepare manual payroll checks.
  • Ensure that payroll-related transactions are processed in compliance with federal and state regulations and guidelines, as well as internal policies.
  • Provide employee wage verification to outside requestors.
  • Prepare monthly domestic Report.
  • Prepare monthly Payroll Account Reconciliations.
  • Generate reports using Paychex.
  • Provide various reports for Human Resources and Accounting departments.
  • Assist with 401(K) annual audit.
  • Perform other related duties or special projects as required.
  • Maintain knowledge of rules and laws which govern the payroll administration practices.




  • 3-5 years of related Payroll experience.



  • Associate’s degree or equivalent from an accredited college or university in Accounting, Finance, or Human Resources; A Bachelor’s degree preferred.


Specialized Knowledge and Skills:

  • Proficient in Payroll System.
  • Proficient in time keeping system.
  • Education, training and/or experience should include knowledge of IRS guidelines for payroll processing, wage garnishment law, Fair Labor Standards Act, confidentiality procedures, spreadsheets, and databases.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form is required.
  • Ability to write routine reports and correspondence as well as the ability to speak effectively before groups of customers or employees of the organization is also required.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.


Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.