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Contract Closeout Specialist

  • Los Angeles Habilitation House, Inc.
  • Naval Medical Center, Bob Wilson Drive, San Diego, CA, USA
  • Jun 02, 2022
Full time Admin-Clerical

Job Description

Los Angeles Habilitation House is seeking qualified and interested individuals for a job opening in Contract Administration in San Diego, CA.

$23.00 - $25.00 per hour

Full Job Description

  • Department: Contract Management Services  
  • Category: Contract Administration 
  • Location: San Diego, California, United States of America 
  • Citizenship Required: United States Citizenship 
  • Clearance Type: Secret or Clear Background Check for Interim Clearance
  • Telecommute: Yes-May consider hybrid teleworking for this position 
  • Hiring Preference: Veterans with Disabilities
  • Travel Required: No
  • Type: Full time, Mon - Fri, 40 hrs per week, Flexible working schedule

 Los Angeles Habilitation House (LAHH) a 501c (3) nonprofit organization, offers employment, training, and career development opportunities to persons with disabilities. Our mission is to create and maintain job opportunities for person with disabilities that will help them to develop, express, and apply their talents and maximize their contribution in their community. 

A fact that drives our mission - seventy percent (70%) of adults with a disability are unemployed in the United States. LAHH has been created to respond to the need for employment experienced by people with disabilities and be a place that breaks down the cycle of alienation and remove the barriers experienced by people with disabilities when they try to find a job.

Please provide history of employment reflecting a minimum of 3 years in the past 5 years providing routine administrative support services to include organizing, prioritizing, and completing multiple tasks in a specific timeframe. Have a minimum of 3 years of experience in the last 5 years in data entry on electronic systems, to include automated procurement systems, and a variety of computer software applications, as well as typing skills in the performance of duties, accurately, and quickly. Have a minimum of 3 years experience in the past 5 years with familiarity with acquisition procedures and applicable governing regulations.

Demonstrated knowledge or willingness to learn FAR, DFARS, DFAS, and DCMA requirements for government Contract Closeout policies and procedures.  Prior examples of willingness to learn in similar areas is acceptable. Will require a user knowledge and willingness to learn, MS Office (Access, Excel, Word, PowerPoint), SPS, iRapt, EDA and OnePay or equivalent experience in government and, or commercial finance and accounting software. 

Must be able to obtain a security clearance. The security clearance process includes fingerprinting and completion of the Personnel Security Questionnaire (SF-86).

Duties will include but not limited to:

  • When needed, will provide support when there are questions from other team members.  
  • Prepare government contracts and present to a warranted government-contracting officer for closeout.
  • Develop, produce and maintain measurement reports to reflect productivity of the closeout process presented at the bi-monthly closeout process reports. The information contained in this report includes contracts received, contracts closed, and status of contracts being processed to include accountability of the folder as well as the stage that the folder is in at each point through the process.
  • Understand and use procedure for the Contract Closeout Specialists to receipt in and review all files upon arrival and inventory the contents.
  • Assist in establishing and maintaining the metrics or tracking as required to determine the process and time required to present a contract ready to be closed.
  • Coordinate with other offsite contract closeout sites for all closeout-reporting functions.
  • Will complete contract close out process as required by standard operating procedures and directed by supervisor or lead.
  • Determine if obligated funds match required payment or if there is an opportunity to de-obligate funds or a need to obligate additional funds with supervisor review.
  • Maintain 100% accountability of folder/documents throughout the close out process.
  • Assist in improving existing standard operating procedures to improve productivity.
  • Provide customer service required contracting officers concerning folders presented for closeout.
  • Must complete CON 100 through Defense Acquisition University prior to hire.


Please submit via email to Nancy Albin, Vice President, LAHH, nalbin@lahabilitationhouse.org - after submission and review, interviews may be scheduled.


Los Angeles Habilitation House, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, citizenship status, Vietnam era or special disabled veteran's status, sexual orientation, or gender identity. All employment is considered at will.


Los Angeles Habilitation House has the mission to create and maintain job opportunities for individuals with disabilities in order that they can develop, express, and apply their talents through their work and in their communities. LAHH is delivering exceptional services to government and commercial customers while providing valuable employment opportunities for individuals with disabilities.


LAHH began Contract Management Services through the AbilityOne Program in 2011. LAHH employees perform post-award contract administration in accordance with the FAR and DFAR. LAHH provides contract management services for the Naval Medicine Readiness and Training Command San Diego (NMRTCSD).